Those present:   Sharon Brown, Dr. Salisbury, Darlene Francis, Chip Hare, Sean Ford

 Those absent:  Larry Dragosavic, Brent Adkins, Chris Sargent, Sandy Brubaker

 Team Leader:  Darlene Francis

Charge of team:  To study policies and procedures impacting the operation of the college weight room, including hours of service, staffing, safety concerns, and equipment maintenance and replacement. 

Time line:  October 2004 

Next meeting:  TBA 

Minutes:

1. Sean Ford, Student Activities Director, was introduced.  He will replace Michelle Hertz on the team.  He has already met with Darlene and is up to date on team activities.
2. Darlene presented a summary of the weight room survey.  97 surveys were completed.  The main issues identified were:
   • We need to communicate the fitness room facility availability to students, staff and faculty.  20% of the surveyed indicated a lack of knowledge regarding the weight room.
   • Locker and shower facilities are considered highly important to 88% of respondents.
   • Strength training weight machines are considered important to 73%.
   • Wellness programs targeting fitness/exercise and nutrition/weight management need to be offered as indicated by more than 70% of those surveyed.
   • The best times to offer wellness programs for 40-50% of respondents are Monday through Friday 4-6pm.
   • Explore extension of hours of use.  Requests were for earlier hours (6-7am) and later hours of 9-10pm.
      

3. Dr. Salisbury reviewed status of previous team recommendations and verified issues identified have been addressed.  All items have been implemented i.e. signs, phone, camera, log, etc.  Items that still need to be accomplished include:

·        Cleaning/maintenance issues

·        Replacement/budget issues

4. Team discussion ensued regarding survey results and remaining items to be addressed.  The following recommendations were made and prioritized as follows:

A.     Due to concerns regarding liability issues with older, damaged weight machines, the team felt these machines should be removed and revenue sources found within the college to purchase replacement equipment of approximately $4000.  $1300 has already been identified as available as part of a matching grant with the Tobacco Coalition and needs to be spent this year.  The additional funds would be sought through Student Development areas and general college funds.  OR

B.     To address user needs and potentially increase fitness room usage, a treadmill should be purchased.  Options include new equipment at a cost of $4900, or remanufactured at $2550.  This item should be placed in the budgeting process.  AND

C.     Maintenance/replacement dollars need to be put into budget for upkeep of weight room.

Assignments:

• Sean to investigate possible donation of a weight rack to replace our current wall rack.
• Sandy and Darlene to develop a strategy map for budgeting of equipment.
• Darlene and Bill Meyer to develop a cleaning and maintenance schedule for weight room equipment.
• Darlene and Sean to work on marketing strategies to promote the weight room facility.
• Darlene to do further investigation into warranties for new versus remanufactured treadmill equipment.

Submitted by:
Darlene Francis RN, BSN
Student Health Services