1.
The
meeting was begun with the approval of the agenda and the addition of the item,
“possible process mapping needs.”
2.
The mission statement initially provided by Scott
Epstein was discussed. Additions and
deletions were suggested. It was decided that
in January, some additional primary functions might be added after further discussion.
3.
The finalized purchasing process mapping procedures
were distributed and discussed by Jane Salisbury and Ken Yowell. That working group is currently addressing
implementation processes and timelines, as well as educational needs for budget
responsible personnel.
4.
Possible process mapping issues had been forwarded
to Jane Salisbury. Those included: time
wasted on changing password in Vax and Outlook/Exchange, campus clocks on same time,
getting student folders to faculty advisors when appointments are made, room
reservation/theater maintenance, role of assessment committee within Baldrige, informing
faculty of students having dropped classes, ease of use of public folders/hard copy
availability, institutional research, publication process, transcript evaluation, training
for enrollment services, determination of campus activities, DCC involvement, grad check
process.
Some
of the items are currently being addressed through other avenues, such as the clock
synchronization. Some items will be addressed
via Datatel, such as grad checks, transcript evaluation, need for student folders. Public folders are being looked at for ease of use
and structure while the training of Enrollment Services staff is considered a natural work
group, not a cross-functional team.
Institutional
research and the role of the assessment committee within Baldrige will be addressed once
we have moved a bit farther into this process.
It
was felt the determination of campus activities was a communication problem, if understood
correctly as to intent of concern.
This will
need to be looked at, along with other communication issues. Passwords and dropped classes may fall into the
category of training needs.
The
two issues to be addressed after the first of 2001 are room reservations/theater
maintenance and the publication of departmental brochures.
The
publication of departmental brochures is scheduled to meet initially on January 12, in the
afternoon. Those suggested to serve on this
committee are as follows: Betty Blue, Amanda
Swigert, Ann Vaccaro, Jack Kramer, Shirley Moore, Dawn Stinson, Ann Miller, Brad Reed, and
Chip Hare.
The
room reservation group will meet on January 26, in the afternoon. Those members suggested are: Chris Sargent, Bill Meyer, Mona Walters, Kathy
Clifton, Kristi Wildermuth, AVI representative, Shannon Stucker, and Chuck Jones.
5.
Scott Epstein discussed the culture survey taken by
those having gone through training.
He felt
it was okay.
6.
Jane Salisbury handed out results of the training
evaluations turned in by 118 people.
Overall
the remarks were average to quite positive.
Areas
of concern revolved primarily the length of sessions.
7.
How to communicate changes resulting through the
process mapping procedures was discusses. Keith
Kamerer will issue some statement regarding the purchasing process when it is finalized. Ken Yowell will invite the new teams to become
active and Jane Salisbury is to prepare minutes of the steering committee meetings and
forward them to committee members.
Dennis
Myers will see they are placed in the public folders.
8.
Next meeting is January 12, 2001, in room 057. The meeting will be from 9 AM to 11.
