Those
present: Brent Adkins, Chip Hare, Darrel Isaacs, Iden Smith, Kristi
Wildermuth, Libbie Eyer, Steve Whiteman, Peggy Wiggins, Cindy Carbone,
President Yowell, Dr. Salisbury
Those absent:
Tom Looker
Guests:
Carol Rigola, Dr. McNutt
1. The
meeting was called to order by Dr. Yowell. New committee members, Cindy
Carbone and Tom Looker, and guests were welcomed.
2. The
agenda was accepted without addition. Minutes were accepted as
distributed.
3. Performance
Teams:
User Accounts – Carol Rigola
reported via telephone regarding the PowerPoint handout that had been
distributed. The expansion of the original student email account into
“college-wide user accounts with enhanced security via a single username
and password” was discussed. Now there are four sub-teams guided by an
project management team working through the multi-faceted task of
design, implementation, and deployment of a college-wide user account
system. A summer rollout is planned for with full deployment in fall
semester 2008.
Security Team – Jane Salisbury
reported on behalf of the Security Team. Three issues are currently
being reviewed: one, a reduction of adjunct-specific parking spots in
lots 2 and 4 based upon observed usage; two, student abuse of visitor
parking spots; and three, repeat offenders. This team is currently
working with campus security and Administrative Services to alleviate
problems associated with parking permits and compliance with published
parking regulations.
Student Worker Team – The
process designed to streamline the employment and payment of student
workers seems to be working well. Some small issues between Human
Resources and Financial Aid departments are being fine tuned.
Student Grievance Team – The
form designed and adopted by the Student Grievance Team was distributed.
Orientation Team – Two group
sessions have been held since the last CQI Steering Committee meeting,
the Engineered Experience and the President’s Target. Survey
evaluations continue to be positive, especially in areas of getting to
know people outside the basic work area and better understanding the
interrelationships of the various college-wide initiatives.
IT Customer Service Team – The
team has a meeting scheduled to review processes associated with
utilizing the Helpdesk and related customer service issues.
Four new teams – New teams
that are active are the Late Adds/Drops/ Refund, B and I
Registration, Online Student Services, and the Student Records
Security Teams.
4.
New Team Requests:
Darlene Frances requested a team be
commissioned to address procedures followed during emergency situations
such as a flu pandemic. After considerable discussion it was determined
this was such a complex process due to the diverse issues presented by
the different divisions/departments that it would be better addressed
through specific vice president’s offices.
5.
AQIP:
Dr. Salisbury passed around copies of
our Systems Portfolio Update and our four updated Action Projects. Each
of these must be updated and posted to our college CQI webpage annually
in September or October.
The newest Action Project area was
selected by the college community and is addressing “information
collection and storage,” including how, how long, and where do we store
information, especially information of a personal nature.
6.
CQIN:
The CQIN 2005 team continues
to monitor the “on-the-bus” surveys and to consider updates to the
Repository page. Dr. McNutt has been asked to discuss the discussion
board with her deans so the changes might be made to allow that to be a
more viable “bus.”
The CQIN 2007 is trying to
expand Edison’s working community partnerships through expanded
health-related offerings, the redesign and expansion of the Par Course,
and a speakers’ bureau that would support our service area public
schools.
Dr. Salisbury reminded committee
members to encourage faculty and staff members to utilize our various
surveys to provide input for new initiatives and for sharing concerns.
7. Next
meeting: April, 2008, specific date to be determined.
