CQI Steering
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President's
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Fall 2003

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Fall 2002

President's
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Fall 2001

AQIP

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Dr. Yowell's
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eams

Minutes - October 22, 2004

Those present:  Brent Adkins, Iden Smith, Keith Kamerer, Jeff Collett, Larry Dragosavac, Becky Telford, Amanda Swigert, Maggie Myers, President Yowell, Jane Salisbury 

Those absent:  Bill Waxman, Sharon Brown

  1. The meeting was called to order by President Yowell, and new members were introduced.  Jeff Collett will represent the ITS Department, Larry Dragosavac technical faculty, and Sharon Brown the academic deans.
     
  1. The agenda was accepted without addition.  Minutes were accepted as distributed.
    Note:  Dr. Yowell spoke to three items in the minutes of February 13, 2004.  The minutes were correct as of the time written, however, there have been some status changes in timeline and responsibility.  These changes are:

a.   The Gant chart of college-wide initiatives to be located within      Public Folders is the responsibility of President Yowell and is     currently under design.

b.   Sandy Brubaker is leading the Servant Leadership curriculum  development and leadership training.

c.   Jane Salisbury is working with Carol Rigola and Becky Telford in      the design and implementation of the college dashboard and      balanced scorecard. 

  1. Status of Performance Teams:
    Jane Salisbury reported that all but two of the active CQI process teams had met or are scheduled to meet.  All minutes from those teams are being posted in the   Update as attachments, as well as on the CQI Webpage.

  • Academic Deficiency Team:  Maggie Myers, team leader, shared that data from spring semester reflected faculty intervention through academic alerts continues to be positive for some students.  At this time, there is no separation of success with a D grade or above from those students simply withdrawing.  Data will be requested for this current semester to determine that difference.  Maggie asked, on behalf of the team, that January forum meetings with line administrators during duty days include a topic related to alternative intervention techniques.  Dr. Yowell agreed the topic would be appropriate and will relay the request to Phil Lootens for action.
     

  • Department Brochures Team:  Process is working and team recommends no changes at this time.
     

  • E-mail/Exchange/LAN Team:  Process for establishing and closing accounts is working.  Timely communication among departments sometimes slows the opening of accounts.
     

  • External Events Process Team:  Process working and team recommends no changes at this time.
     

  • ITS:  New Lab Deployment/Lab Upgrade Team:   Jeff Collett reported as team leader.  No changes are to be recommended in the process, although some process language listing timelines will be changed.  Some suggestions for better communication among faculty, deans, and the ITS department were agreed upon among team members, and Jeff Collett will discuss those with the Academic Deans.
    Note:  Dr. Yowell reminded those present that all computer-related purchases are to be requested through Harry Lawhorn of ITS, and all Computer Replacement Fund (CRF) requests must go through Carol Rigola.
     

  • ITS: Customer Service Team: Process is working when the process is followed.  No change recommendations at this time.
     

  • Non-Faculty Staff Hiring Process Team:  Keith Kamerer and Larry Dragosavic reported the team was recommending the removal of the five-day in-house lead on new position announcements. Current staff will be considered with external candidates for positions. 

    Note:  President Yowell indicated he wanted specific timelines listed for      process steps.  Keith Kamerer, Larry Dragosavic, and Jane Salisbury are to establish those. 

    Dr. Yowell also reiterated that ALL NEW HIRES, TRANSFERS, AND TITLE CHANGES ARE TO BE ANNOUNCED THROUGH THE HUMAN RESOURCE DEPARTMENT—NOT THE DEPARTMENT OF THE NEW EMPLOYEE.
     

  • Online Academic Design Team:  This team, lead by Brad Reed, will resume its original role of “assuring academic integrity of online courses” when the current AQIP 1 Action Project is completed in the spring.  In the meantime they are working with ITS for the revision of some informational documents.
     

  • Orientation Process Team:  Returned surveys indicate the process design is generally well received.  Liaison assignment by supervisors continues to be a problem in some areas.
     

  • Purchasing Process Team:  Process is working and no recommendations for change at this time.
     

  • Room Scheduling Process Team:  Process is working and no recommendations for change at this time.

  1. New Team Requests:

  • Student Email/Electronic Accounts Process Team:  This team was requested by Harry Lawhorn and Sandy Brubaker last spring.  Dr. Yowell approved the establishment of the team.  Members include:  Sandy Brubaker, Gail Lee, Carol Marion, Ann Miller, Tim Sanderson, Bert Waldrop, Harry Lawhorn, Chuck Steel, Jeff Collett, Carol Rigola (Team Leader), and Jane Salisbury (Facilitator).
     

  • Weight Room Design and Maintenance Team: Darlene Francis, Team Leader, requested a team to help in the re-design and support of the current weight room as a Level 1 facility.  President Yowell authorized the team.  Members include:  Sharon Brown, Darlene Francis, Sandy Brubaker, Chip Hare, Michelle Hertz, Larry Dragosavac, Brent Adkins, Bill Myer, Chris Sargent and Jane Salisbury, facilitator.  Keith Kamerer is a consultant with regard to safety.
     

  • Retirement Planning Process Team:  This team request came from recent retiree, Deb Thrasher.  Her goal was to have an information sheet indicating steps, contacts, and actions that needed to be taken prior to one’s retirement from Edison.  Team members will be:  Keith Kamerer, Bob Strayer, Darryl Isaacs, Helen Willcox, Becky Mann or Natalie Rindler, and Jane Salisbury, facilitator.

  1. AQIP

Jane Salisbury reported that all Action Project Updates had been posted July 30. Only the AQIP 1, lead by Iden Smith, met all the posted goals. Project reviews are due by October 29, and after they are received, Dr. Salisbury will summarize the reviews and post them for college community review. 

Dr. Salisbury reminded the committee that the current AQIP teams will complete their work in the spring, and new teams will be forms after new Action Projects areas are selected by faculty and staff.

  1. CQIN

 The 2004 team, Sharon Brown, Michael Edwards, Larry Dragosavac, Dr. Yowell, and Jane Salisbury (team leader), continue to work on the learning system model.  All faculty and staff have been asked to offer suggestions for learning resources, assessment tools, and instructional modalities. To date there has been limited response. 

One President’s Happy Hour was held in September; a President’s Breakfast is scheduled for October 26; and a DCC supper is Scheduled for November  4.

  1. Other:

A new Webpage design will be introduced the first week in November.

 

      Next Meeting:  December 10, 1:30 -3:30 in the Board Room

 

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