CQI Steering
Committee
President's
Address
Fall 2003
President's
Address
Fall 2002
President's
Address
Fall 2001
AQIP
Agendas
Discussion
Meetings
Minutes
Process
Improvement
Teams
Dr.
Yowell's
CQI e-mail
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External Event Planning
Timelines
ASAP
A. Schedule space
Check on space availability and determine specific event needs such as
reserved parking, outside security, special set-ups, computer and/or audiovisual requirements.
SIX WEEKS PRIOR TO EVENT
A. External Marketing Needs
Determine needs for media: radio, newspaper, direct mail, and/or television.
B. Supporting System Contacts
AVI
Outside Vendors
Outside Rentals
C. Notification Process (in-house)
Invitation/brochure design
Printing processes
Postage needs
FOUR WEEKS TO EVENT
A. External Mailing
TEN DAYS PRIOR TO EVENT
A. Required RSVPs should be returned to Edison
ONE WEEK PRIOR TO EVENT
A. Verify
Outside Rentals
Table Decorations/Cloths
Flowers/Decorations
AVI Update
Final Set-up
Prepare handouts, table signage, and directional signs
Gather free handouts, name tags
B. Participant Information
C. Determine external evaluation process
TWENTY-FOUR HOURS PRIOR TO EVENT
A. Notify media: newspaper, photographers, and/or TV news
EVENT
WITHIN ONE WEEK AFTER EVENT
A. Prepare thank-yous
B. Complete internal evaluation (include external evaluation)
C. Pass on information gathered on participants to appropriate people.
Agendas
| Meetings |
Minutes
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