President's
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Fall 2003

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Fall 2002

President's
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Fall 2001

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External Events Planning Team
Minutes 9-15-05
 

Attendees:  Sean Ford, Jack Kramer, Chris Sargent, Kathleen O’Brien, Kristi Wildermuth, Dr. Salisbury 

Actions: 

1. Meeting was called to order.

2. Sean Ford was selected the new Team Leader.

Discussion

1. There have been questions about how to schedule IT equipment.

2. Keith Kamerer’s name should be replaced with Dan Reke on the Facilities Use Request Form within Public Folders

3. Parking:
   a.       Dan Reke should be notified when we need to have special parking for an event. 
   b.      When doing an external mailing, there needs to be parking arrangements defined in the mailing.

4. Marketing:
   When media releases and photographs are desired, following published timelines will allow better recognition for the event. 

5. Proposed changes to External Event Planning Guidelines

   a. Four Weeks to Event
   i.External Mailing.
   ii.ADD - including requirements for parking.

   b.Ten Days Prior to Event
   i.Required RSVPs should be returned to Edison.
   ii.ADD – In house notification including Ed Lines (???), Webpage, Email, Posters, Cafeteria, moving Bulletin Board.

   c.Twenty-Four Hours Prior to Event
   i.Change Notify to Remind media:  newspaper, photographers, and/or TV news.

Proposed changes will be taken to the CQI Steering Committee for approval prior to updating the CQI Process Manual.

Next Meeting:  TBA in February, 2006.

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