Friday, October 15, 2004 at 10:00 AM
Committee
Members:
Sandy Brubaker – Absent, Gail Lee, Carol Marion – Absent, Ann Miller,
Tim Sanderson, Bert Waldrop, Harry Lawhorn, Chuck Steel, Jeff Collett,
Carol Rigola – Team Leader, Dr. Jane Salisbury – CQI Process
Leader
1)
Student Email was identified as…
a)
a process for providing Edison students with a
solid, more global form of communication with only one login and password to
access the Edison network for document storage on a designated “Z” drive, an
Edison Email account, WebAdvisor for personal information, and Blackboard
for online instruction.
2)
Before beginning the Process…
a)
It was the President’s initiative to invoke a
college policy whereas it is the responsibility of the entire Edison
community…students, faculty and staff…to maintain the accuracy of their own
personal information contained within WebAdvisor. In doing so each person
should have displayed their full name…a full first name, middle name or
initial, and their last name. Each record should also contain a complete
and accurate mailing address plus a valid email address. This college
policy is currently being drafted and will be announced to the faculty and
staff this coming week with students following.
3)
Benefits to the Student:
a)
Eliminate multiple logins and passwords for
students
b)
The college and instructors would be able to
provide the student with a better, solid point of student/instructor
communication
c)
document storage, minimizing use of external means
of document preparation, ie disks and need for external floppy drives
d)
Spam control
e)
Blackboard/UC migration
f)
Bring “Wireless” networking inside using a form of
“Radius Software”
4)
Benefits to Edison:
a)
Eliminate dual logins and passwords for staff
b)
One point service for User Name and Password
issues
c)
Blending the NT and UNIX operating platforms,
WebAdvisor integration
d)
Individual authentication to discourage system and
lab abuse by eliminating generic “student/edison” logins
e)
Legal and liability issues regarding “Date and
Time” stamps and LAN agreements
f)
Cost Savings
i)
Staff hours necessary to provide multiple mass
mailings on global, departmental or class information
ii)
Staff hours used to contact students of cancelled
classes
iii)
Long distance phone charges
iv)
Supplies…paper, envelopes, toner for laser jets
v)
Grade mailings
vi)
Returned correspondence for incorrect addresses
vii)
Faculty hours involved in contacting students
having incorrect email addresses
viii)General mailers
ix)
Correct information transferred to UC/Blackboard
x)
Marketing tool for prospective students
xi)
Service to Students
5)
What Edison currently has regarding hardware and
software and what will be needed including the cost?
a)
Edison currently has two Exchange servers, one
handling the in-house services and one handling the Internet services (in
and out-bound).
b)
Expenditures
i)
Two additional Exchange servers, one to replace an
existing Exchange Server and one quad processor to handle student accounts
ii)
Software to handle active directory in setting up
student accounts
iii)
Consulting – NT scripting
iv)
Student licensing…current quotes from the
College’s Microsoft Agreement is an approximate $4.81 per FTE student
v)
Approximate cost…$50-75,000.
6)
Additional thoughts or comments
a)
Adjust the student fee to help cover the cost of
student email licenses
b)
The Edisonplus.com domain will be used by CORE as
a test environment
7)
What is our next step?
a)
Justify the costs of implementing the Student
Email process
b)
Strategy Mapping…including staff and student
involvement, NT and WebAdvisor integration, potential problems and cost…both
savings and expenditures
c)
Provide document processes to the President and
his cabinet for the 2005-06 budget process no later than February 2005.
d)
Projected implementation upon approval by Fall
2005
Respectfully
submitted,
Carol Rigola
