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Minutes
October 8, 2007 at 1:00 PM, Room 346

Members Present:   Carol Marion, Theron Niekamp, Nathan Walters, Carol Rigola, Dan Reke, Team Lead with Jane Salisbury facilitating.

Members Absent:   Ann Miller and Chuck Steel

Introduction:   

Jane Salisbury welcomed the committee and identified the committee’s charge as: to establish steps and corresponding timelines necessary to implement the Student User Account system, including the defining of specific needs and dates of completion from supporting committees.

She further elaborated on how the Technology Team is the driving force behind this entire project and how the timelines we establish have direct control over the other team’s timelines and actions.  

Discussion: 

          Dan Reke opened the meeting for discussion:

• Carol Rigola gave the committee copies of the Project Management worksheets showing sample entries of the Committee’s tasks and to provide members with a better understanding of the tasks ahead and provide them with a guideline for additional thoughts and comments.

• Timeline for deployment:

  • A Summer Semester (2007 SS) timeline was discussed for initial student user account deployment.

  • Timeline for Initial Blade Server deployment – October 31, 2007, additional blades for user accounts to be determined.

• Budget discussion:

  • The Blade Server originally budgeted for the student user account initiative is currently being used for crucial institutional software and data storage due to hardware failure this past year.  The team will secure other funding sources needed to support the purchase of the two blades and storage for the student user account initiative.   

  • Estimated timeline for new blade and storage center installation:

    • Order equipment – Time involved - 1 week

    • Install equipment – Time involved - 1 day

    • User Resource Management (software for user account management) consultation fees, software, and maintenance are currently in IT budget.  This must be scheduled.

    • SharePoint (offering single-sign on) and Exchange for students (based on FTE’s) have been purchased and included in this year’s budget.  

• Portal Discussion:

  • The remainder of the meeting was used to discuss ActiveCampus Portal (Datatel’s Portal Solution) and other open source portal options.

    • Further research on ActiveCampus is to appear as a bullet on the Task List on the Project Management Listing.

    • An attempt will be made to secure a pricing structure from Datatel for ActiveCampus.

    • Open Source Portals

      • Research the Open Source Portal Options; this would also appear as a bulleted Task on the list.

• Action Items:

  • Carol and Dan will verify hardware funding for Student User Accounts and report to the committee at next meeting.

  • Harry would obtain hardware quotes.

  • Dan will check for information on what portals are used within the OTCTC membership.

  • Theron will research Open Source Portal solutions and attempt to obtain a pricing structure from Datatel for ActiveCampus Portal.

• Next Meeting Date and Time

• Dan will schedule a meeting for next Monday, October 15, 2007 and send out meeting notices to the committee members.
   
  Respectfully submitted,
  Carol Rigola
  
  
   

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