Technology Team

CQI – IT Team Meeting – 04/28/08
Minutes

Members: Dan Reke, Theron Niekamp, Nathan Walters, Carol Marion, Carol Rigola, Chuck Steel, Ann Miller, Dr. Salisbury, Harry Lawhorn

Absent: None


Celebrate Successes

None to report this week

New Items

Q: ID Clarification:
• What happens when Web Advisor creates a user ID between 21 and 24 characters long?
• Duplicate Names (Harry)
• What about the people with less than N characters in their last name? Default Passwords in Active Directory requires first N letters of last name combined with last M of ID number, how will Active Directory handle this?
 
A: If Web Advisor creates a name that is between 21 and 24 characters long, that will cause a number of problems that will have to be fixed manually and cause delays
• The problem with limiting Web Advisor to 20 characters on a custom basis is that future patches will have to be tracked to make sure that they work with the 20 character ID limit. After some discussion, we decided that would be more practical than dealing with the problems caused by the inconsistent limits between WebAdvisor and NT on user IDs. Carol Marion will do the customization to limit WebAdvisor accounts to 20 characters.
• People with last names less than a certain number of characters will cause problems with default passwords being too short. Harry will pad the beginning of the names with a character which we agreed to.

Note: The exact number of characters is not listed here, because we do not want that information to be made public on the web due to security reasons. As Dan commented in the meeting, it will be a challenge to communicate the default password as necessary while not making that information public on the web.

• When users (either students or employees or both) have identical names, that will cause an error in LDAP because it cannot have duplicate Display Names in Active Directory. Harry will experiment with using the SAM name (the main part of the e-mail address) as the first name in the Display Name. That should not affect any users, because the Display Name is only seen by system administrators. Users only see the e-mail address (consisting of the SAM name plus edisonohio.edu) and the Global Name that is displayed in the address book.

Q: NT user profiles (Harry) are stored on desktops whenever a user logs in to the system. With 3,000 student users using a variety of different desktop machines, that will cause a problem.

A: So, Harry, Chuck, and Nathan will work on a method to save the profiles on users’ z-drives.

Q: How do we want our sub web to appear? This will contain the SSRPM Screen and the instructions for use. (Carol R.)
 
A: We need a page with a link to the SSRPM (password reset page) on a subpage on the Edison website with instructions and a catchy URL. She will work on finding an easy-to-remember name. The subpage also needs to have instructions for using SSRPM, but not the default password scheme (for security reasons). A link also needs to be put on WebAdvisor.

Follow Up on Items from previous meetings:

Q: Actual implementation and go-live dates.
 
A: The plan is for Carol Marion to kickoff the implementation processes late in the evening on May 26th (Memorial Day) and let the WebAdvisor account deletion process run all night. The implementation will continue with remaining steps on the 27th and 28th. The Communications Team will be sending out appropriate notifications. More details will be reflected in Carol Rigola’s project schedule.

Q: Printing Control
A: We ran out of time before discussing that.