September 26, 2007 at 11:00 AM, RCE Room
Members Present: Nancy Larger,
Rebekah Lawhorn, Lee, Gail, Mindy McNutt, Natalie Rindler, Chris Sargent,
Mona Walters, Randi Wheaton and Carol Rigola, team lead with Jane Salisbury
facilitating.
Introduction: Jane Salisbury
welcomed the committee and began its first meeting by providing background
information about how the original CQI Committee for Student Email had
evolved into what is now identified as a User Account. Dr. Salisbury
elaborated on the purpose of the CQI Team for Policy, Procedures and
Processes in that this committee’s primary focus is to discover and identify
new and existing policies that should be put into effect with the
introduction of the User Account initiative. The team must identify
departmental needs and provide rule validation by working closely with the
Technology Team and other CQI Process teams. Initial timelines will be
governed by the CQI Technology Team and its progress.
Discussion: Carol Rigola provided
the committee with the following:
-
A further explanation of the
committee’s charge. (Open for questions and comments)
-
Copies containing examples of the
Project Management worksheets illustrating the Committee’s tasks were
distributed prior to this kick-off meeting.
The
committee was urged to begin its review of existing institutional policies
and procedures, not only in each member’s particular area or department, but
in those areas they feel will be affected by the User Account changes.
Raise
awareness of the need for establishing new policies and procedures and rules
caused by this change across the institution.
Mona Walters mentioned the
importance of our Business & Industry and our external clients and that
inviting a B & I representative to the committee should be considered.
Committee Actions:
-
Contact similar institutions for
information sharing about its experiences and planning stages of its
single-sign on and student user account processes. (Sargent/Walters)
-
Talk with colleagues, share ideas
about their needs in this planning process. (Committee)
-
Gather information and documents for
review. (Committee)
-
Forward all findings and discoveries
(information, tasks and documents) to Carol Rigola by Friday, October
12, 2007.
-
Compile, track and record all
information into a workbook for committee distribution and feedback.
(Rigola)
No date has been set for the next
meeting.
